Case Study

Weekly Crew Check-In

Replace the Monday chaos meeting with one automated question.

Every foreman gets one message. You get one summary. No app, no meeting, no chasing.

The Problem

Every Monday, same fire drill

Text each foreman

30-45 minutes asking the same question. Half don't reply until you've called twice.

Chase all week

The other half send a novel. By the time you piece it together, a crew already showed up to the wrong job.

No written record

Nothing logged. When the callback hits Thursday, nobody remembers who committed to what.

Margin leaks

"I thought you were on the Main St install" — and now you're paying two crews to cover one job.

The Solution

One automated workflow. Zero meetings.

07:00 Send

One message to each foreman, via their preferred channel

SMS Email WhatsApp Slack Teams

"Hey Mike — what's your crew's #1 job this week?"

12:00 Nudge

Non-responders get one follow-up

17:00 Report

Replies collected, priorities synthesized

weekly-report MON MAR 17 · 17:02
Mike Finishing the Johnson rooftop unit swap
Sarah Permit inspection Wednesday — Main St retrofit
Dave Waiting on parts delivery for the Cooper job
Lisa Quoting ductwork + electrical for Elm St reno
Jake No response

2 jobs wrapping up, 1 waiting on parts, 1 quoting. Jake hasn't checked in.

Response 4/5 Trend +20%
How It Works

Three steps. Zero training.

01

Connect your tools

SMS, email, WhatsApp, Slack, Teams — whatever your foremen already use. No new app to install. No training.

02

One question, every Monday

"What's your #1 priority this week?" If they don't reply by noon, they get one nudge. That's it.

03

You get one summary

Reads every reply, synthesizes priorities, flags who didn't respond, and tracks response rates. One message. Full picture.

1hr every Monday
5min to read the summary

No texting. No chasing. No meeting.
You open one message and know where every crew is.

Integrations

Works with everything

SMS Email WhatsApp Slack Microsoft Teams

If it can receive a message, it works. We connect to whatever your team already uses.

What You Get
Weekly log of crew commitments — searchable, timestamped
Automatic flag when a foreman misses check-in
Response rate trend so you see who's checked out
AI-written summary — priorities, blockers, and gaps in one paragraph

No app. No login. Runs on autopilot.

FAQ

Common questions

Do my crew leads need to install anything?

No. Messages arrive on whatever they already use — SMS, WhatsApp, Slack, email, Teams. No app, no login, no training.

What if different people use different channels?

That's fine. Mike can get a text, Sarah can get a Slack message, Dave can get an email. Each person is reached on their preferred channel. Replies all land in one place.

What happens if someone doesn't reply?

They get one automated nudge at noon. If they still don't reply, they're flagged in your summary. You decide what to do — the system doesn't nag.

Can I change the question or the schedule?

Yes. The question, send time, nudge time, and summary delivery are all configurable. Want to ask two questions on Monday and one on Thursday? That works too.

How long does setup take?

Most teams are live within a week. We handle the wiring — you just tell us who gets the message, on what channel, and what question to ask.

What does this cost?

Pricing depends on team size and channels. Start with a free workflow audit — we'll map your current process and show you exactly what the automation looks like before you commit to anything.